2009

SUPERCOURSE -- Round #6

“HO, HO, HO, YOU MUDDA!”

At the Alta Vista Ranch, CA

Proctor & 138^th

10 A.M. – START,

SATURDAY, DECEMBER 12, 2009

ENTRIES OPENED NOV 1, 2009

IMPORTANT INFORMATION – YOU WILL BE TESTED!

RACERS: As a result of being a bit maligned and accused by certain people, we are re-structuring our ENTRY FEE to make sure there’s no mistake as to where your entry fee is going:

· We are reducing our entry fee back to $55.00 per entry.

· The entry fee does NOT include a free T-shirt. You can order separately at $10.00 ea. If you wish to purchase an event T-shirt, you can do so if you’ve signed up at least 10 days before the event or by DECEMBER 1, 2009.

· YOU MUST USE THE IRC TRACKING UNIT IF YOU PLAN ON RACING OUR NEXT EVENT AND FUTURE EVENTS.

· Therefore, you must rent and pay directly to IRC (not Alta Vista Events). You can do this in several ways:

1. Contact IRC at 714.544.0668 to order your IRC unit.

2. You can go to their website at http://www.racetheworld.net/ or

3. You can also reserve a unit and pay for it with Check, Credit Card, or Pay-Pal.

4. If you reserve it and want to pay by cash, you must do it on the Friday before the race at the X-SPOT from 6 p.m. until 8:30 p.m.

· Why are we now using the IRC system? And why you have to pay more, while racing with us? Those are legitimate questions: There are several reasons:

1. Many of you indicated that the reason you were not racing with us any longer was that there was too much cheating. We agreed. We felt that some racers would do anything to win. This not only was bad for all of you but it was also terrible for us. In our case, we are trying to keep our deserts open, and during two events this year, we were almost fined $10,000.00 for each occurrence because the authorities were finding trails that were not on our course. This was just about devastating for us and we all agreed that we had to do something to mitigate their concerns and at the same time, reassure you that we’ll have fair racing during our Series.

2. Technology is wonderful but it comes at a cost. IRC has been terrific with us. They were originally going to charge $50.00 per unit (albeit, they charge $250.00 + for Baja or BITD races—more sophisticated systems), but they finally agreed to $25.00 per unit. I think this was a terrific gesture.

3. Unfortunately, some racers and critics were going around saying that we, Alta Vista Events, were keeping that money. Not so.

4. Others though the racing was just getting too expensive. We agree but that is the costs of not only having fun, but running a first class series, year after year. We will be starting our sixth year in 2010.

5. At our last event, we were delighted that a couple of our racers jumped in and helped sponsor the first 40 riders, by donating $10.00 for each of the forty entries. That was just terrific and I hope many of you let them know of your appreciation.

6. BUT WE CAN’T EXCPECT THAT AT EVERY EVENT. We will try to get corporate sponsors for next year who might help. Regardless, this is the way it is right now.

7. But perhaps one of the most important reasons why we will continue to use the IRC Tracking system is because we were able to prove to official that our racers stayed on the course. We were able to physically show them exactly where each racer was during the event.

8. We proved there was no obvious cheating on the course.

9. They were so satisfied that for the first time, they smiled and said, if you can keep control of your events like that, we don’t have an issue. I hadn’t heard that coming from officials in a very long time.

10. Therefore, from now on, all our events will have a tracking system, and when needed, especially when we start racing cars and trucks and buggies, we’ll upgrade to a better system.

11. Right now we are trying to put a package together from IRC, to see how much it would cost to purchase the tracking system we’re using, so that some of you can purchase it. I believe that more and more open desert promoters and clubs are going to start using these because it can solve so many environmental and course management problems. By owning one, you could save a lot of money.

12. The last thing we wish to announce is that we have already posted the tentative racecourse for SuperCourse #6 and here is the link: http://www.altavistaevents.com/09-SC6e-ONLY.jpg

13. We are also going to try and post the Google Earth file on our website so that those of you who have the program (If you don’t have it, go to Google Earth and download it for FREE), can look at the racecourse up-close-and-personal.

14. We have already received several entries, so if you wish to get an early start number, please send it in as early as you can.

Thank you. Now read on!...

START - For this event, each racer will start 30-seconds apart at exactly 10 a.m. Starting positions are on a first-come-first-serve basis according to how entries were received AS OF NOV. 1st and thereafter. Motorcycles start first and three (2) minutes after the last MC, the first quad starts. Each racer has his/her own time to start.

THE IRC TRACKING SYSTEM: Please reference above.

Everyone who starts the race, in whatever class, MUST have attached on the bike/quad or self, an IRC tracking unit. This unit will record your position every three seconds during the race. At the finish we will download that information and produce a file for each racer. We will then verify that you stayed on the marked course at all times.

We will have IRC officials at the start/finish to help you set up the unit on your vehicle before the start. However, it is your responsibility to make sure the unit stays on! You lose it, you pay for it.

COURSE PRE-RUNNING – For the first time, we are going to allow people to pre-run the 72.5-mile course on FRIDAY, DECEMBER 11, from Noon until 4 p.m. ONLY. We anticipate tht you will be checked off as you start your pre-run and checked back in upon your return.

Immediately following the 9 a.m. rider’s meeting (since there is no parade lap), we suggest you get to the IRC Trailer official and get your unit set up. DO NOT WAIT UNTIL THE LAST MOMENT. The race will start at 10 a.m. and you must be staged in line, in your spot, no later than 9:45 a.m. You miss your staging time you will be relegated to the back of the pack; however, your time will have started when you were supposed to leave. If you don’t have the tracking system on, or you did not set it up correctly, you WILL NOT BE SCORED.

· Yes, if the IRC guys are here earlier, so you may have your unit set up even before the Rider’s Meeting.

TEAMS RACING: If you have a Novice, an Expert and a rider over 40 years-old, you can sign up as a “Team” (FREE) right after the Rider’s Meeting; and we will score each team based on each team member’s overall position. Winning team will receive a cash prize of no less than $120.00. It could be more if we have sponsors.

FAST LAP RULES – NO FAST LAP FOR THIS EVENT SINCE THERE WILL ONLY BE TWO LAPS.

· Schedule:

· FRIDAY: New and Pre-Registration/Check-in at the X-SPOT, Cal City Blvd. from 6 p.m. until 9 p.m.

· SATURDAY: New Registration/Check-in: From 7 a.m. until 9 a.m. at START/FINISH ALTA VISTA RANCHO - New Entry fee has a “Late” Fee of $20.00

· Participant’s Meeting: 9:00 a.m. at Start/Finish –

· Parade Lap – FOR THIS EVENT THERE IS NO “PARADE LAP!”

· SC #6 Start: 10:00 a.m. 3-LAPS race, all laps different. NOTE: Once the first bike has finished its three laps, or the two hours are up, the checkered flag will come out and everyone will also finish. This also applies to those who may be still on their first, second or third lap. Everyone is allowed to finish the lap they are in.

· SPECIAL START FOR THE 3-LAP SUPERCOURSE # 6: Single bike/quad start, one every thirty seconds (30 sec.). (Note this may change if we have a bigger than usual number of entries; to every 15 seconds. This will be announced at the Rider’s Meeting.

· Everyone starts on their own time. First bike starts at 10:00:00 a.m.; second bike starts at 10:00:30 a.m.; third bike starts at 10:01:00 and so on. Your Elapsed Time starts on your designated start time.

· SENSITIVE AREAS: Stay on the marked course ONLY. Everything else is considered “sensitive” and out of bounds!

· BIOLOGIST - Prior to the race, the entire course will be reconnaissance/surveyed by a qualified biologist. As a result, certain portions of the course may need to be changed. Immediately following the last rider of the day, the biologist will survey the racecourse. You must report any damage you or someone else may have caused to the racecourse.

· REMEMBER, we are under the gun, with possible fines if people don’t stay on the marked course.

· LIGHTS – You won’t need them for this event.

• SuperCourse #5 RACE COURSE RATING: 1= Very Slow -- 10= Very Fast – THIS COURSE= There are sections rated at 4.8 while others are rated at 7.2 – Consequently, before the event and after we have marked the course we may list “Section Ratings” indication on the map individual sections’ ratings.

• Be careful! The course will have several sections that are dangerous, technical and slow. Use your head when riding at all times. Do not ride over your head. Remember the trails, roads and streets are open to anyone, so always look for cross traffic or on-coming vehicles.
• Checks for entry ONLY accepted ten (10) days before the event. Otherwise you can pay with CASH, Master Card, or Visa only between 6:00 P.M. and 9:00 p.m., Friday, before the event... No checks or credit cards accepted ON STAURDAY. CASH ONLY!
• FAX ENTRIES to: 760.373.8227
• E-MAIL ENTRIES to: info@altavistaevents.com

• SAVE ON T-SHIRTS – By signing up 10 days before the event you can also save on additional T-shirts. Regular price for T-shirts is $20.00 but you’ll pay $10.00 for your first T’s if you sign up early and $10.00 for each additional. Mark you size and sizes on your entry form.
• All bikes, Quads, TKs, UTVs, Pilots, etc., must have spark arrestors and/or mufflers. Sound limits: 98 dba
• Random sound testing.
• When completing your Entry, be sure to include your legible e-mail address so that we can confirm your entry and also send you results with lap times after the race. We do NOT mail or fax confirmations or results.
• We will assign your Competition Number (#) according to the TIME you are entering and by post-mark.
• At least (2) like numbers are required on each racing vehicle. These must be clearly visible for our scorers and checkpoint people to identify. IT IS THE RACER’S RESPONSIBILITY TO MAKE SURE WE CAN READ YOUR NUMBERS, SO THAT THE ENTRY CAN BE PROPERLY SCORED!
• WE WILL PROVIDE YOU WITH YOUR RACE NUMBERS AT THE TIME YOU CHECK-IN AND/OR REGISTER.
• STAY ON THE MARKED COURSE - At no time is anyone allowed wondering off into the desert. Please stay on the marked course! (Course distance may change at the last moment due to environmental or safety concerns.)
• Course markings for this event: To be announced as we are trying something different and much more visible.
• Corners: It will be necessary to mark certain critical corners so that no racer cuts or “rounds out” the corner. If we see anyone cutting a corner or rounding it out, we may penalize or disqualify an individual. The IRC Tracking System will tell us that. We will also mark the corners with signs, banners, caution tape or ribbon to make sure you stay on the course!
• Down arrows: We realize that you need plenty of warning when negotiating a corner or change of direction. We will place “1” “down” arrow ¼ of a mile before the turn; “2” “down arrows” 1/8th of a mile and “2” or “3” arrows at the stop or turn.
• Danger arrows: We’ll use the same formula (1/4, 1/8 and at the spot) to designate dangerous spots, crossings, and areas where you MUST slow down.
• Mileage markers: Always keep track of the mileage-marker(s) you’ve cleared. This is good in the event that you have problems or get-off, or run into someone who may need assistance. It will help our officials and medics reach you or others and/or the spot much faster. Officials will have a course map with the mileage markers listed for quick reference. Course mileage markers will be set at every mile on the course.
• VERY IMPORTANT – If you break down or get off or are injured, you must stay with your bike. We will have sweeps along the racecourse. DO NOT WONDER AWAY thinking you can get help easier. STAY WITH YOUR BIKE/QUAD. It helps to know approximately where you are on the course for such matters. Try to communicate where you may see someone stuck on the course. We have marked the course every mile, so if you give us an approximate mileage, we should find that spot fairly quickly.
• Communications: All racers will be encouraged to use either a 2-meter FM hand-held radio or cell phone in case of emergency. These can be stored in the racer’s back-pack or butt-pack. The “official frequency” is 151.880 MHz and/or 151.925 MHz which can be programmed onto your hand-held radio.
• Telephone communications: Our cell # is 760-578-6258 or -6256 and 760.382.3528 (Allan Bell at the bottom of the course) to contact race officials during race.
• Awards for the SuperCourse are based on a 30% scale of Class entry, and will be given out at the next event. However, if you wish to have your award sent to you before that date, please send $10.00 for shipment via either UPS or Fed Ex.

• Results “link” will be e-mailed to racers whose e-mail address we have. They will also be posted on our website. Race results become official 10 days after the event.
• All races are on Saturday (unless otherwise noted). THIS IS A SATURDAY RACE!!!
• IMPORTANT II- Refueling during the Super-Course (Super-C) will be done in a specifically designated area. Everyone must pit there for refueling and nowhere else. This is a must to preserve these areas for us to race.
• IMPORTANT III: If you feel you cannot go at least 45 miles on one tank you must speak with us before you start.
• All crew inside the refueling area must be banded and have signed a “Liability” release.  No one under 16 years-old is allowed inside the refueling pit.
• There will be a “Hazardous Material” container to dispense soiled rags and paper; and there will be fire extinguishers in case of fire.
• We need VOLUNTEERS AS COURSE OFFICIALS TO HELP SWEEP EVERY LAP!
• Keeping all areas within the racecourse and pits clean is absolutely necessary. We encourage everyone to bring plenty of trash bags and receptacles in order to keep the desert clean. As promoters, we will also make sure that when the race is over everything will be removed and cleaned, including watering necessary areas and grading damaged spots. We ask everyone’s help in maintaining these areas clean.
• At the end of the Season, Alta Vista Events will present the special year-end CLASS POSINTS CHAMPIONSHIPS awards. Exact location, date and time to be announced. We usually have it in mid-January or early February.

· Alta Vista Events SuperCourse Desert Series wishes to thank everyone for participating. We look forward to seeing you at our next SuperCourse event.

· We also welcome any help with the race. We are always in need of volunteers to work the race (flagging, scoring, safety, checkpoints, etc.) If someone in your team, or family wants to get more involved in racing, please contact Lois at 760-578-6256 or at 760-578-6258 or e-mail us at info@altavistaevents.com and let us know of your interests.

THANK YOU AGAIN!

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